If you accept a place with us, we are beginning a partnership to last the next six years and possibly beyond.
We understand for some families the payment of fees can be of concern, so, from the outset, we encourage you to communicate. Our aim is for each family to feel comfortable talking to us regarding any finance related matter. Your key contacts are Greg and Angela. Appointments outside normal office opening hours can be accommodated. Voicemail is available.
Greg Davis Business Manager | 02 6043 5513 | greg.davis@ccw.vic.edu.au
Angela Elvidge Accounts Receivable Officer | 02 6043 5594 | angela.elvidge@ccw.vic.edu.au
Helen Anchen Accountant | 02 6043 5566 | helen.anchen@ccw.vic.edu.au
Our fees cover all compulsory costs for the year including:
- Levies (except for Years 9-12 Outdoor Education electives, and VET subjects).
- Camps & Excursions
- Use of a laptop for the duration of your enrolment; and
- Student accident insurance covering all school activities.
Excluded from fees are optional activities such as Immersion trips and some Youth Ministry activities and sporting opportunites.
- Sports conducted at the Hume/Regional level of competition will require a $25.00 contribution from families.
- Sports conducted at the State/Victorian level of competition will require a $65.00 contribution from families.
In addition, should it be deemed necessary due to health and safety reasons, that overnight accommodation is required in Melbourne for State level competitions, the entire cost of accommodation will need to be met by families.
Please note that refunds do not apply to non-attendance of compulsory activities.
In the interests of equity to all families:
- Tuition fees, or any formalised payment arrangement for tuition fees, are expected to be up to date before a student participates in a voluntary activity involving an additional cost; or
- Where a family has been granted Fee Assistance, the family is required to discuss their circumstances with the Finance Office prior to the student participating in a voluntary activity involving an additional cost.
Students will not be automatically excluded from participating. However, where fees are outstanding or Fee Assistance is in place, a discussion with the Finance Office will be required to ensure the family’s circumstances can be considered and an appropriate arrangement agreed upon before participation.
Payment
All accounts are paid by direct debit or credit card deduction.
Payment frequencies offered are:
| Weekly: | Thursday or Friday |
| Fortnightly: | Thursday or Friday |
| Monthly: | 14 or 28 of each month |
| Quarterly: | 14 February, May, August and November |
| Annually: | 31 March |
Any other payment arrangement needs to be approved by the Business Manager and will only apply to special circumstances. The payment period is from February to November, but ongoing payments (over a full calendar year) can be set up where requested.
Download the 2027 Direct Debit Authority Form OR
or complete Online Direct Debit Authority
Billing
Fees are charged annually and will be issued to families prior to the commencement of Term 1. For students commencing mid-year, fees will be issued upon enrolment.
Statements are then sent quarterly, or upon settlement of the account.
Assistance & Confidentiality
If you anticipate having difficulty paying your fees, please contact Greg or Angela immediately.
Our experience shows that by dealing with these concerns early, families experiencing financial hardship gain clarity around fees and fee payments, and have their concerns put to ease.
All discussions are strictly private and confidential and remain with the Finance Team and Principal.
Portable Wireless Devices
Portable Wireless Devices supplied by the College are insured.
Families are liable to pay a charge of $200 for any accidental damage to the device, with this charge increasing to $300 for a second incidence of accidental damage and $400 for a third incident. There is no charge for any warranty repairs.
Hire of a College Owned Portable Wireless Device Terms & Conditions
Camps, Sports & Excursions
Fund (CSEF)
Families or temporary foster parents holding a valid means-tested concession card may be eligible to apply for funding under the Victorian Government Camps, Sports and Excursions Fund (CSEF).
This applies to holders of a Health Care Card, Veterans Affairs Gold Card or Pensioner Concession Card: $400 per year is payable for eligible secondary students.
We lodge applications and, once the Victorian government releases funding, credit $400 per student to your fee account.
A parent/carer will only be required to submit a CSEF application form to the College in the following circumstances:
- applying for the CSEF payment for the first time – i.e., an application form was not lodged with the school in the previous year; or
- circumstances have changed – e.g., a change of name or CRN, or a new sibling has commenced at the school.
Read more on the Victorian Government Initiative Camp, Sports & Excursions Fund (CSEF)
Conveyance Allowance &
School Drive Subsidy
Victoria
The Conveyance Allowance Program is a form of financial assistance to help with the cost of transporting students to their nearest appropriate school. Distance is measured by the shortest practical route between the student’s place of residence and the College.
New South Wales
For those students who do not have access to public transport (the free school bus) you may be able to access the School Drive Subsidy. This subsidy is available in areas where there is no public transport, to drive an eligible student all or part of the way to school. Visit Transport NSW for more detail on its regional school student transport scheme and free school travel pass.