Finance

If you accept a place with us, we are beginning a partnership to last the next six years and possibly beyond.

We understand for some families the payment of fees can be of concern, so, from the outset, we encourage you to communicate. Our aim is for each family to feel comfortable talking to us regarding any finance related matter. Your key contacts are Tony, Kim and Sandii, and appointments outside normal office opening hours can be accommodated. Voicemail is available.

Business Manager Tony Holt  | 02 6043 5513

Accountant Kim Bird  |  02 6043 5566

Assistant Sandii Smith  |  02 6043 5541

2019

Our fees cover all compulsory costs for the year including levies, camps and a portable device, currently a MacBook computer. Also included is student accident insurance covering all school activities. Excluded are optional activities such as Immersion trips, Mittagundi camp, snow skiing and some Youth Ministry activities 2. Non-refundable deposits apply to some of these. A levy applies in Years 9-10 for Outdoor Education electives.

Billing

Fees are charged annually and sent to families prior to the end of term four, or upon enrolment for mid-year intakes. Statements are then sent quarterly, or upon settlement of the account.

Payment

All accounts are paid by direct debit or credit card deduction. Payment frequencies offered are:

Weekly Thursday or Friday
Fortnightly Thursday or Friday
Monthly 14 or 28 of each month
Quarterly 14 February, May, August and November
Annual 31 March

Set up your payment frequency using our Direct Debit Authority.

Any other payment arrangement needs to be approved by the Business Manager and will only apply to special circumstances. The payment period is from February to November, but ongoing payments (over a full calendar year) can be set up where requested.

Assistance

If you anticipate having difficulty paying your fees, please contact us immediately.  Our experience shows that by dealing with these concerns early, families experiencing financial hardship gain clarity around fees and fee payments, and have their concerns put to ease 3.

  1. Refunds do not apply to non-attendance of compulsory activities
  2. In the interests of equity to all families, it is a requirement that tuition fees, or any formalised arrangement with tuition fees, are up to date before a student is provided with the opportunity to participate in a voluntary activity involving cost
  3. In the interests of equity to all families, where fee assistance has been granted, the student(s) of that family will be ineligible to participate in voluntary activities involving cost

Confidentiality

All discussions are strictly private and confidential and remain with the Finance Team and Principal.

Departure without notice fee

It is a requirement that we are notified of student departures as soon as possible. In particular, if a student will not be returning for a new school year, we must be notified by 30 November of the prior year to avoid a ‘Departure without Notice’ charge equivalent to one term’s fees. Departures due to exceptional circumstances will be assessed individually, with any refunds approved by the Principal.

MacBooks

MacBook computers supplied by the College (new and second hand) are insured. Refer to our Terms & Conditions for associated costs.

Camps, Sports & Excursions Fund (CSEF)

Families or temporary foster parents holding a valid means-tested concession card may be eligible to apply for funding under the Victorian Government Camps, Sports and Excursions Fund (CSEF). This applies to holders of a Health Care Card, Veterans Affairs Gold Card or Pensioner Concession Card: $225 per year is payable for eligible secondary students.

We lodge applications and, once the Victorian government releases funding, credit $225 per student.  Payments are made directly to the College and are credited to your fee account. CSEF applications are open from Term 1.